Draft Minutes of the PC meeting held at Syston on 10 January 2007

Present: Jim Bingham (President), Peter Harrison (Secretary), Cyril Johnson, Sean Hewitt, Graham Booley.

The President opened the meeting by wishing everyone a Happy new Year.

1. Apologies

John Dawkins, Julie Johnson, Jim Miller, Alan Jex.

2. Minutes of Previous Meeting held on 6 November 2006

Passed

3. Matters Arising

None

4. Officers' Reports

4.1 President

JTB reported that the ECF had received our cheque for players membership fees and that the 10% discount had been given.

On this note Cyril was to furnish JTB with a list of Direct Members of the ECF as opposed to MO members.

4.2 Secretary

Nothing to report.

4.3 Treasurer

Cyril reported that the ECF were offering us battery operated clocks @ £10.00 ea, and asked if we could acquire 10 for the county.  It was agreed that Graham and Cyril should perform a stock take at the weekend to ascertain what equipment was actually required.

4.4 County teams

The Open had re-arranged their match V Gtr Manchester to 24/2.

The U125 team lost V Derbys which left them with W1 L2.

The U100A had played 2 W2.

It was decided that we would not enter a U175 team.

4.5 League

See attached e-mail from JM.

4.6 Juniors

Cyril announced that a new venue had been found for the Junior Championships which would be played at Leicester Museum on New Walk.

4.7 Congress

Sean reported that we could use premises at Wyggeston College again for this year’s Atkins.  If it was to be held in September then we needed to get the ball rolling.

Leicestershire players were to be asked via either via a questionnaire on the website or via club secretaries to find out how we could improve to achieve a higher Leics turnout.

4.8 Publicity

It was discussed as to whether we should approach the Council for a venue for an Open Day to try and promote chess in Leics.

4.9 ECF

We had still withheld payment of Game Fee until the clarification had been forthcoming from the ECF, an e-mail had been received from them but this had not resolved the situation.

Sean proposed maintaining our stance.  This was seconded by Cyril and passed unanimously.

JTB said he would acknowledge receipt of the e-mail and would await further developments.

4.10 MCCU

The committee talked about the possibility of decreasing the no. of boards in County matches from 16 to 12.  It was agreed that the county captains would discuss this with current players and then it would be voted on at the next meeting.

5. League Fees

The subject of altering league fees to reflect the number of teams in your division was broached, but it was decided taking all other factors into consideration that they would remain as they are.  This was agreed unanimously.

6. County Team Finances

It was the committee’s intention to rationalize and report on the county teams expenses.

Sean said that the U100B team was a good case in point.  Cyril countered by saying that.

It was not necessary just to balance the books as it was a good PR exercise for getting people to play county chess.

It was agreed that a P & L account for each team for each of the last two years should be produced so that the next meeting could make decisions based on facts.  Cyril said that this was not necessarily equality issue.

Graham mentioned if there was any problem with how traveling expenses were re-imbursed.  Namely that people ferrying other players would be paid whereas people choosing to travel alone would not.  This was agreed as equitable by the committee and passed unanimously to remain.

7. Updating the LRCA Constitution

Still in the process of being updated.

8. Forthcoming Vacancy for Vice-President

JTB said that 2 people had been proposed.  Although the actual role of the post was under discussion.  It was decided that this is a constitutional matter and should be addressed as such.

9. AGM Attendance

To be Discussed at the next PC meeting.

10. Any Other Business

Nothing to report.

11. Date of Next Meeting

To be arranged.