Minutes of the Policy Committee Meeting held at Syston WMC 7.30pm on 5 June 2006

Present: Jim Bingham (Chairman), Peter Harrison (Secretary), Julie Johnson, Sean Hewitt, John Dawkins, Jim Miller.

1. Apologies for Absence

Graham Booley, Cyril Johnson, Alan Jex.

2. Minutes of Previous Meeting (Held 10 April 2006)

Passed.

3. Matters Arising

With reference to minute 6; Otto hardy was very grateful and wished to thank the committee for his invitation for Life Membership.  It was suggested that we present him with the certificate at the Leicestershire Chess Open Day.

4. Officers' Reports

4.1 President: Jim wished to thank everybody, especially John Dawkins for his safe transition to the post and stated that it had not been too traumatic.

4.2 Secretary: Peter wished to meet and thank everybody and hoped he could do a good job in his new role.

4.3 Treasurer: It was commented that Cyril had managed to get in touch with S.Machin (the auditor) and he would issue an e-mail verifying last year's accounts.

4.4 County teams: In response to Graham's e-mail, the County teams committee would decide about the fate of the U175 team.  It was this committees view that it should be disbanded

4.5 League: The Summer Cups were all running to schedule. As for the Charity Event (Open Day), Jim Miller would contact Chris Majer at the ECF to see if "Game Fee" could be waived for this charity event.

4.6 Juniors: Nothing to report

4.7 Congress: Sean stated that we have 53 entries for the 2006 County Championships and the H.E.Atkins tournament had been resurrected and had been booked at Wygesston College for Sept 15-17th.

4.8 Publicity: Nothing to report

4.9 ECF: Julie stated that the NCCUwere running a pilot membership scheme which was a fixed fee instead of "Game fee", but there was insufficient relevant information as to it's success.  The ECF were proposing a fixed fee of £10 per player to be voted on at the ECF AGM on 24th August.  Sean proposed that we direct our representative to vote for a £5 fee and against a £10 fee, whether this is mandatory or not.  Jim Miller seconded this proposal.

4.10 MCCU: as above.  Sean stated there was a vacancy for a Leics representative on the MCCU and volunteered to stand, this was passed unanimously.

5. Review of 32nd L.& RCA AGM

5.1 It was stated a new updated version of the Constitution would be issued encompassing all relevant changes.  The chairman issued a "Personal statement" on Clause 21 which was duly noted.

5.2 It was decided that a finance committee was not necessary and therefore not required.

5.3 As per the Treasurer's report, we would await the next meeting to see if a new auditor was forthcoming as S. Machin had stated he would carry on the task but would not object if someone could be found!

5.4 No other issues were arising

6. There was no other business

7. Date of Next Meeting

The dates of 6 November 2006, and 26 February, 16 April 2007 were proposed as provisional dates for the next three PC meetings.